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The South African Embassy in Seoul can assist with the arrangement of a programme for official visits. For this purpose, however it will be crucial that the Department of International Relations and Cooperation and the Mission be informed of the intended visit well in advance (at least one month).

	The Embassy will only commence with the preparation for the visit on receipt of an official notification or letter addressed to the Ambassador from the Head of the Delegation confirming that the visit has been authorized.
	If a previous visit has occurred, please provide the Mission with the details of the programme and any briefing notes that may be available.
	The Mission will be in a position to assist the delegation only after receipt of authorization and allocation codes from DIRCO. In other words, the delegation should not communicate directly with the Mission on bookings and payment for services, without prior arrangements with Head Office.
	Under normal circumstances, the Mission would appreciate receipt of the notice for the visit at least one month in advance.
	The proposed dates for the intended visit
	Full names, titles and positions of all the members of the proposed delegation
	CV's of all the members of the delegation. This is often necessary in order to secure the appointments for the delegation
	The purpose/intention of the proposed visit
	An indication of the contacts /counterparts/ institutions with which the delegation will be
	interested in meeting with in South Korea.
	An indication of the need for the South African Embassy in Seoul to make the necessary arrangements for accommodation, surface transport, interpretation services, cell phones etc.
	Please refer to payment procedures.
	Should you be in direct contact with some of your counterparts, please provide the Mission with correct cellular numbers to enable effective coordination.